Privacy Policy

Last updated: April 23, 2026

1. Introduction

AI Email Assistant ("the Service") is a productivity tool that helps you manage your Gmail inbox using artificial intelligence. We are committed to protecting your privacy and being transparent about how we handle your data.

2. Information We Access and Collect

When you use the Service, we access the following information through Google OAuth 2.0:

Google Profile Information

Your name, email address, and profile picture. This is used to create your account and personalize your experience.

Gmail Data (Restricted Scopes)

We access your email content (subject lines, body text, sender/recipient details) only when you explicitly ask the AI to perform a task. This data is processed in real-time to fulfill your request and is not stored permanently on our servers beyond the active chat session.

Interaction History

We store your chat history with the assistant to provide context for follow-up questions. You can delete your chat history at any time.

3. How We Use Your Data

We use the information we collect solely for the following purposes:

  • To provide the core functionality of the Service (summarizing, searching, and drafting emails).
  • To improve the quality of AI responses within your specific session.
  • To send emails on your behalf, but only after you have explicitly reviewed and approved the draft.

4. Google API Limited Use Disclosure

AI Email Assistant's use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

  • We do not use your Gmail data to serve advertisements.
  • We do not sell or rent your Gmail data to third parties.
  • We do not use your Gmail data to train non-personalized AI or machine learning models.
  • Humans are not permitted to read your Gmail data unless you provide explicit consent for a specific support request or if required for security/legal compliance.

5. Data Sharing

We only share your data with AI service providers (such as OpenAI or Anthropic) to the extent necessary to process your specific requests. These providers are contractually obligated to protect your data and are not permitted to use it for their own purposes or to train their foundation models.

6. Security

We use industry-standard encryption (SSL/TLS) for data in transit. OAuth tokens are stored securely using encryption and are never exposed to the client-side. Access to our database is strictly controlled and monitored.

7. Data Retention and Deletion

You can revoke access to your Google account at any time via the Google Security Settings. Upon revocation, we immediately lose access to your Gmail data. You can also request the deletion of your account and chat history by contacting us.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at [Your Support Email] or via our GitHub repository.